This tutorial deals with Fusion Payroll, and how it functions. In this part, we will discuss about payroll frequencies and the components associated with it.

Payroll Frequencies

Consolidation Groups

Groups can be created for different payroll processes. For example, if two separate payroll processes exist, consolidation groups are created to bring them under one group, to consolidate their results for the payroll payment process.

They can process the results from more than one payroll run in a single action, or process the results for one payroll in separate actions.

They produce one set of results per payment method for several payrolls, one set of reports, and one set of costing results. They are made during Post-Run Processing, Separate Costing, and Payment.

The task associated with it is Manage Consolidation Groups.

Go to the Manage Consolidation Groups task under Define Pay Frequency.

1. Click on the Add icon in the screen that follows.

2. Choose the relevant options from the dropdowns that appear. Then click on the Save button, followed by the Done button.

Payroll Definitions

Here, the payroll’s details are defined. It is essential for your payroll’s implementation. Aspects like the payroll cycle (whether weekly, bi-weekly, monthly, etc.) and schedule are defined. It indicates the payment frequency and processing schedule.

It contains the following definitions:

• Frequency - monthly, weekly, bi-weekly, etc.

• Calendar - payroll schedule.

• Offsets and Dates - when to calculate and cost payments.

Upon creation of the payroll definition, the application generates the complete payroll schedule based on the payroll period type, any offsets or calendar adjustments, and the number of years that are specified in the definition.

The following attributes of payroll frequencies are included in the payroll definition:

• Effective Start Date

• First Period End Date

• Number of Years

• Offsets

  • Cutoff Date

  • Payslip Availability Date

  • Payroll Run Date

  • Date Earned

  • Date Paid

• Changes to specific dates

The task associated with it is Manage Payroll Definitions.

Go to the Manage Payroll Definitions task under Define Pay Frequency.

1. Click on the New icon.

2. Select the Effective As-of Date by using the Calendar icon and click on the Continue button.

3. Enter the Basic Details and click on the Next button.

4. Select the number of years and choose the required option for the Payroll Offsets Fixed Dates (Yes/No). Click on the Next button.

5. The next screen will display the Time Periods for your Payroll Calendar. Click on the Next button.

6. Select the suspense and default accounts and click on the Next button.

7. Review the details of the Payroll and click on the Submit button.

8. Your Payroll Definition will show up on the task page. Click on the Update icon to update details, else click on the Done button.

Fig. 1 - Creating a new definition. The New icon is circled

Fig. 2 - Creating a payroll. Calendar icon is circled

Fig. 3 - The Payroll Calendar screen

Roles in Payroll Definitions

This deals with the security aspect of Payroll. It assigns roles to users for payroll definitions. It involves the following two tasks:

Go to the Verify Data Role Generation for Payroll Definitions task. The Authorisation Policy Manager will open up.

1. Go to the Provision Roles to Implementation Users for Payroll Definitions task. The Oracle Identity Manager will open up.

Time Definitions

Time Definitions are static periods of unusual length based on a given static date. They can also create dates based on dynamic variables. Time definitions are used when a date or period has to be specified to be used for various modules within the payroll. (e.g., how a date is to be derived, specifying a particular date for a payroll process, etc.).

Time definitions are mainly used for payroll periods, element start and end dates, and balance dimensions.

The task associated with it is Manage Time Definitions.

Go to the Manage Time Definitions task under Define Pay Frequency.

1. Click on the New icon to create a new time definition.

2. Select the definition type from the dropdown and click on the Continue button.

3. Enter the details of the time definition and click on the Submit button.

4. Click on the Done button.

Fig. 4 - Time span definition type. Use the arrows circled to add and remove time span usages

Run Types

Run Types control the elements and payment types to process in a payroll run. What data is to be picked during payroll processing is specified under the run type.

This is done during payroll processing. If certain payment methods, elements, and element classifications are attached with a run type, the payroll processing will pick only those elements. There are two predefined run types: Regular and Supplemental.

The task associated with it is Manage Run Types.

Go to the Manage Run Types task under Define Pay Frequency.

1. After selecting the Effective As-of Date and Legislative Data Group, click on the Search button. A list of run types available will appear below. Click on the name of the relevant run type.

2. For the Regular Normal run type, click on the Add icon to add a new payment method or element classification. Then click on the Done button.

Krishnaa Lakshmanan

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