This tutorial deals with Fusion Payroll, and how it functions. In this part, we will discuss about the Hire Person module of Payroll.

Hire Person

Once the payroll processes are set up, the next step is to actually hire employees. To hire a person onto a payroll, you have to navigate to the following: Navigator -> New Person -> Hire an Employee.

The critical information required is as follows:

• Legal Employer - Organisation or Company

• Personal Info - Name, Date of Birth, Address, and Contact Numbers.

• Employment Info - Business Unit, Department(s), Job or Position, Salary Info, Payroll Info, etc.

Once the critical information is provided, the Roles that are associated with the employee are to be defined. By default, the Employee role would be attached. Apart from this, other roles can be added to the employee.

After submission, the hire has to be approved. This comes under Approvals, where the approval hierarchy for the hiring of employees is defined. It can either be a direct approval or be done through an approval cycle.

To hire an employee, the following steps are to be followed:

1. Click on the Navigator icon. Go to Workforce Management -> New Person.

2. Click on Hire an Employee under Tasks on the left of the screen.

3. Enter the Basic Details of the employee.

4. On the Legal Employer dropdown, click on the Search… option to search and select the employer of the new hire.

5. Enter the Personal Details of the employee.

6. Click on the Next button.

7. Enter the Person Information of the employee.

8. Enter the Legislative Information of the employee. Here, the legislation-specific address validation takes place.

9. Click on the Next button.

10. Enter the Employment Information of the employee. Here, the relationship of the employee with the payroll is specified and integrated with various modules like Payroll, Compensation, and Benefits.

11. Make sure that the Assignment Status is set to Active - Payroll Eligible for the employee to be eligible for Payroll Calculation.

12. Enter the Manager Details , Payroll Details, and Salary Information of the employee.

13. Click on the Next button.

14. Enter the various roles associated with the employee. By default, the Employee role is set as the employee’s role.

15. Click on the Add Role button to add a role for the employee.

16. Enter a role name and click on the Search button.

17. Select the required role(s) for the employee and click on the OK button. The select role(s) will then be added to the employee.

18. Click on the Next button.

19. Review the details on the screen showing the information you just entered for the employee. If any edits are to be made, use the Back button.

20. After reviewing the details, click on the Submit button.

21. Click on the Yes button on the pop-up message.

22. On the confirmation message, click on the OK button.

Fig. 1 - Hire an Employee

After creation, to assign Payroll Relationships associated with a hired employee, the following steps are to be followed:

1. Click on the Navigator icon and go to Payroll -> Payroll Calculations.

2. Click on Manage Payroll Relationships under Person in the task list on the left.

3. Enter the name of the employee and select the Legislative Data Group from the dropdown.

4. Click on the Search button.

5. Click on the name of the employee from the search results.

6. Click on the assignment name of the employee.

7. You can add or remove Payroll Details to or from the employee by using the respective icons.

8. Click on the Save button.

Fig. 2 - The Manage Payroll Relationships page. The assignment name is circled

Fig. 3 - Adding a Payroll Detail to the employee

An employee is thus created and assigned to a Payroll. The next steps would be the transactions from the Payroll’s side.

Krishnaa Lakshmanan

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