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The following video illustrates the topic of Hiring a New Employee in Oracle Fusion HCM

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The Manage Workforce Lifecycle business process covers all stages of a worker's association with the enterprise, from creation of the person record through termination of work relationships.The following business activities are performed by Human Resource (HR) Specialists and Line Managers

  • Add Person
  • Manage Employment Information
  • Change Employment
  • Promote Worker
  • Transfer Worker
  • Terminate Worker
  • Manage Personal Information

HR specialists access Add Person tasks from the New Person work area. They access all other Manage Workforce Lifecycle tasks from the Person Management work area. Line manager tasks are accessible from gallery search results, worker portraits, and the Manager Resources Dashboard..
Add Person
Creating Person Records
You create a person record when

  • Hiring an employee
  • Adding a contingent worker
  • Adding a nonworker
  • Adding a pending worker
  • Adding a contact to the record of another person.

Person records are global in oracle fusion, independent of legal employers, and created once only for any person. If the person leaves the enterprise, you terminate the person's work relationships. If the person later rejoins the enterprise, you create a new work relationship. The person record continues to exist, even when the person has no current work relationships in the enterprise and no current contact relationships with other workers.
Now the following scenarios illustrate when you will create a person record and when you create a work relationship. In all the cases, if you try to create a person record when one already exists, and the application finds the existing record, you continue by creating a work relationship for the existing person. 

Adding a Person
Lets take a scenarior if Jayashree Prakash is starting a 'Contingent Worker' placement with a legal employer in the enterprise. Jayashree has never been an employee, contingent worker, or nonworker in any legal employer in the enterprise. She has never been an emergency contact, dependent, or beneficiary of another employee, contingent worker, or nonworker anywhere in the enterprise.Therefore, She does not have a person record. To create both his person record and his first work relationship, you add her as a contingent worker.
Rehiring an Employee
John starts his employment with the enterprise in France next month. John was employed by the enterprise in the United States for several years, but resigned 3 years ago. Because John was employed by the enterprise before, he already has a person record. When you attempt to hire John the application finds his existing person record. When you confirm that the existing person record is Sonia's, you continue the rehire process by creating an employee work relationship with John's new legal employer in France.

 

Hiring a Nonworker
Smruti has a nonworker work relationship with a legal employer, she has been a volunteer mentor for young workers for several months. Smruti recently applied for employment with the same legal employer and was successful. Smruti will continue as a volunteer for this legal employer even after he has been hired.
When you attempt to hire Smruti, the application finds his person record. When you confirm that the person record is Smruti's, you continue the hiring process by creating an employee work relationship with the legal employer. Smruti will then have both nonworker and employee work relationships with the same legal employer.
Hiring a Contact
Mary Wood starts her employment with the enterprise tomorrow. Mary has never been an employee, contingent worker, or nonworker in any legal employer in the enterprise. Mary is married to Joe Wood, who is a contingent worker elsewhere in the enterprise. Joe has identified Mary as an emergency contact; therefore, Mary already has a person record. When you attempt to hire Mary, if there is enough information in her contact record to identify her, the application finds her existing person record. In this case, you continue the hiring process by creating an employee work relationship with her new legal employer. Otherwise, the hiring process creates both a person record and a work relationship for Mary.
Work Relationships
A work relationship is a relationship between a person and a legal employer. It provides the context in which a person's assignments exist and enterprise and legal employer service is calculated. All work relationships must contain at least one assignment.
Work Relationship Types
Work relationships are of three types: Employee, Contingent Worker, and Nonworker. The worker type that you select when creating the work relationship determines the relationship type.
Work Relationships for Nonworkers
To be classified as a nonworker, a person must have a nonworker work relationship with a legal employer. Having a work relationship does not mean that a person is working for a legal employer; it means only that there is an association between the person and the legal employer that is defined by the work relationship and assignment.
Primary and Nonprimary Work Relationships
A worker or nonworker must have one, and only one, primary work relationship. All other work relationships are nonprimary. A person's first work relationship is the primary relationship, by default.
A person's overall primary assignment belongs to the person's primary work relationship. Regardless of how many work relationships and assignments a person has, you may need information about a person from a single assignment. For example, some government reports are based on one assignment only. In these cases, the person's primary assignment is used. In general, a person's primary work relationship and assignment are those that are of most significance, in terms of status, pay, benefits, and working hours, to the person.
Terminating the Primary Work Relationship
You terminate work relationships, not workers or nonworkers. When a person has multiple current work relationships, you cannot terminate the primary work relationship without first selecting a different primary relationship. This restriction exists because a current worker or nonworker cannot be without a primary work relationship for any period of time.
How Matching Records Are Identified in Oracle Fusion HCM
If you are an HR specialist, the application identifies an existing person record as a match for a new person record when at least one national ID value is the same in both records.
Person records in which the national IDs do not match may still appear as matching records if they satisfy either one of these sets of criteria:

 

  • The first name, the first character of the last name, and the date of birth are the same.
  • The last name, the first character of the first name, and the date of birth are the same.

If one of the criteria is missing when the other two criteria produce a match, the application identifies the record as a matching record.


Jayashree Prakash

Comments   

+1 #1 Avinash Patel 2015-05-26 10:18
Very nice information.. this article cleared one of my doubt.. It is still very hard to find out good article on fusion..

I am also developing a website (http://iavinash.com) on oracle and very soon publish few notes on fusion but they will not be as good as this.

Thanks
Avinash - iavinash.com
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0 #2 Mohammad Zubair Umar 2015-11-24 14:20
Nice Article! Good Job!
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About the Author

Jayashree Prakash

Jayashree Prakash

Jayashree is a Oracle Fusion HCM certified consultant who has over fifteen years' experience with Oracle. She has worked as a consultant with several of Alberta's energy companies. She lives in Edmonton and her interests include staying active in the warmer months and vacationing in the Caribbean in the winter

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