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Approval Process in Purchasing R12

 

Approval is one of the crucial processes in Purchasing. Approval hierarchies facilitates you automatically route
documents for approval.
There are two kinds of hierarchy mainly used in
1. Position Hierarchy
2. Employee/Supervisor Hierarchy

To setup position base hierarchy following are the setup need to be done

  • Define Job
  • Define Position
  • Define approval group
  • Assign approval group and position
  • Assign Job and position to the employee
  • Define Position hierarchy
  • Run Report “Fill Employee Hierarchy”

Navigate to responsibility
Purchasing, vision operations> Setup>Organization>Financial Operations
PRA0
This is where the choice is made whether to use Position Hierarchy or Employee Hierarchy. If the box is checked the
Position Hierarchy otherwise Employee/Supervisor Hierarchy.
Let’s setup to implement the below position hierarchy for the Requisition Document approval routing in Purchasing:
Manager (MGR.)[Donna] << Clerk(Clerk.)[Mark]

 

 

Purchasing, vision operations> Setup>Personal>Jobs
Here define Jobs as Manager and Clerk.
PRA1

PRA2

Purchasing, vision operations> Setup>Personal>Positions
Define Position and assign the Job.
PRA3

PRA4

Purchasing, vision operations> Setup>Approvals>Approval Groups
Here Define approval Group and  approval limits.
PRA5

PRA6

Purchasing, vision operations> Setup>Approvals>Approval Assignments
Define approval limits to the position. Here Approval Group has to assign to the position.
PRA7

PRA8

 

Navigate to Responsibility
Human Resources, Vision Enterprise>People> Enter and Maintain
Create new employees as below Donna and Mark Also assign positions which are configured above.
PRA9

Click Assignment Button.

PRA10
Similarly create another employee.
PRA11

PRA12

 

Navigate to Responsibility> Purchasing, vision operations> Run Request
Run the concurrent program to fill Hierarchy of Employee.
PRA13

 

Purchasing, vision operations> Setup>Personal>Position Hierarchy
Here set the Position Hierarchy. Manger is in first position having subordinates Clerk.
PRA14
Purchasing, vision operations >Setup>Purchasing> Document Type
Here need to set default hierarchy And associate to the document type like Purchase requisition.
PRA15

 

This is the complete setup of Approval. Thanks.


Kalyani Balbudhe

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Kalyani Balbudhe

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