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Advanced Global Intercompany setup – AGIS in Oracle EBS Part I

 

    Advanced Global Intercompany System (AGIS) enables you to create, settle and reconcile intercompany transactions.

Intercompany transactions are transactions that occur between two related legal entities in an enterprise or between groups in the same legal entity. Transactions that occur between two legal entities are called intercompany transactions and transactions that occur between two groups within one legal entity are called intracompany transactions.
    The balances of the intercompany transactions must be eliminated or adjusted when preparing the consolidated financial statement, or it might result in overstated financial results, which in turn might lead to legal repercussions against the enterprise. Intercompany transactions can be identified and eliminated by the use of specific accounts to book these transactions. Defining these accounts allows you to book transactions that are identified as intercompany transactions in the specific accounts. These accounts must be defined as a part of the General Ledger setup process.

 

Prerequisites for setting up the AGIS: Complete the Accounting Setup Manager to set up General Ledger and legal entities

 

The Setups are divided in three parts
1)    Setup – Setup required for the setting up the AGIS functionality
2)    Transactions – The processing of the Transactions
3)    Reporting – Reports in AGIS and reconciliation feature

 

The setup steps are as follows
1) Setup required for the setting up the AGIS functionality

Initiator Subsidiary - Vision Operations is the legal entity has Balancing segment value 1
Recipient Subsidiary – SSC France is the legal entity has balancing segment value 101
Navigate to Responsibility
Intercompany Super User, Vision Operations (USA) > Setup > System Options

agis1a

    This will validate and default the values at the time of Intercompany transactions. Validate minimum amount. Here Intercompany Batch numbering is system generated. For Intercompany transaction you can main separate Calendar if not entered it will refer GL calendar. Also validate minimum transaction amount at the time of transactions. This is one time setup.

 

 

Go to Transaction Type tab

agis2
    Transaction type can help you in setting up processing rules for all transaction. Examples of processing rules that can be set for a transaction type are transactions that require invoice and transactions that must be auto approved or manually approved.

Go to Organizations tab

agis3
 agis4
 

Make sure both the Organizations are active for Intercompany transactions.
Go to Security tab

agis5
 
Organizations are enabling for Intercompany transactions and have access to transactions.
The Next step is invoicing Options. Here are two parts in invoicing options definition.
1)    Receivable assignments
2)    Customer and supplier Associations
Go to Invoicing tab
 agis6
Receivables Transaction Type and Receivables memo lines can be linked only if Receivables setups are complete if those setups are not complete then the LOV will not appear. The values appearing there ‘intercompany’ and ‘Global Intercompany’ respectively are new seeded values in Receivables. These have been specifically seeded in in receivables for AGIS.
 agis7
Go to Accountings Tab
agis8
Transactions – The processing of the Transactions Part will be covered in second part of article.


Kalyani Balbudhe

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Kalyani Balbudhe

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