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We have defined absence  and absence element and create testing for leave in previous post. The part 1 of this article can be accessed  from this link. In this Post we will discuss about how to handle encashment, opening balance, adjustment and designing of accrual plan.

Create Element For Opening Balance.
 NOTE : Go to ’01-JAN-1950’ using date track mode before creating element.
 N: HRMS Super User  Total Compensation  Basic Element Description

Element Name Annual Leave Opening Balance
Primary Classification Information
Description This Element Capture Opening balance.
Type Non Recurring
Input Values Opening Balance(Day)
Effective Date(Date)
Reason (Character)
Future1 (Character)
Future2 (Character)



 Save element and click on Input value and define input values.

Create Element For Adjustment.

NOTE : Go to ’01-JAN-1950’ using date track mode before creating element.

N: HRMS Super User  Total Compensation  Basic Element Description

Element Name Annual Leave Adjustment
Primary Classification Information
Description This Element Capture Adjustment balance
Type Non Recurring
Input Values Adjustment Days  (Day)
Effective Date (Date)
Reason(Character)
Future1 (Character)
Future2 (Character)


Save element and click on Input value and define input values.

Create Element For Encashment.

NOTE : Go to ’01-JAN-1950’ using date track mode before creating element.

N: HRMS Super User  Total Compensation  Basic Element Description

Element Name Annual Leave Encashment
Primary Classification Information
Description This Element Capture Encashment of leave balance.
Type Non Recurring
Input Values Encashment Days (Day)
Effective Date (Date)
Reason(Character)
Future1 (Character)
Future2 (Character)


Save element and click on Input value and define input values.

Create Link for  above 3 all elements.

N: HRMS Super user  total Compensation Link

Element Annual Leave Opening Balance
Eligibility Criteria(Link to organization) Vision Corporation

 

Element Annual Leave Adjustment
Eligibility Criteria(Link to organization) Vision Corporation
 

 

Element Annual Leave Encashment
Eligibility Criteria(Link to organization) Vision Corporation
 


Define Accrual Plan

N: HRMS Super user  total Compensation Accrual plan

Plan Name Annual Leave Plan
Accrual Category Vacation
Accrual Units Days
Description Accrual Plan For Annual Leave
Accrual Formula PTO_PAYROLL_CALCULATION
Carry Over Formula PTO_PAYROLL_CARRYOVER
Absence Element Annual Leave Element
Units Days
Effective date 01-JAN-2000



Create Accrual bands.

N: HRMS Super user  total Compensation Accrual PlanAccrual band

NOTE : From Accrual Band seeded fast formula will  calculate Accrual days monthly if you are using seeded formula otherwise you can customize that formula.

Create Net Calculation Rules.
N: HRMS Super user  total Compensation Accrual PlanNet Calculation Rules



Create link for Accrual plan .

N: HRMS Super user  Total Compensation Link

NOTE: when you create accrual plan then below system will automatically generate below elements. System will automatic generate element link for below elements and link below 5 elements to  criteria defined for absence Element link. So check element link is automatically for below elements and if it is not generated automatically then manually create element link.


1) Annual Leave Plan
2) Annual Leave Plan Carried Over
3) Annual Leave Plan Payroll Balance
4) Annual Leave Plan Residual
5) Annual Leave Plan Tagging

Element Annual Leave Plan
Eligibility Criteria(Link to organization) Vision Corporation
 
Element Annual Leave Plan Carried Over
Eligibility Criteria(Link to organization) Vision Corporation

 

Element Annual Leave Plan Payroll Balance
Eligibility Criteria(Link to organization) Vision Corporation



Element Annual Leave Plan Residual
Eligibility Criteria(Link to organization) Vision Corporation



Element Annual Leave Plan Tagging
Eligibility Criteria(Link to organization) Vision Corporation






Enroll Employee to Accrual plan


N: HRMS Super User Perople Enter and Maintain Assignment Entries

NOTE : Attach Accrual plan to Employee At Hire Date in standard practice.



Check accrual balance

N : HRMS super UserFast Path Accruals

NOTE : Here system  is showing Net Entitlement  18 because i am checking accrual balance on 30- Sep-2011 and we have entered Accrual rate 24 in Accrual Band while defining Accrual Plan so system add 2 leaves after each month in Annual Leave Plan. Here we are using seeded formula for Accrual , so we can customize accrual plan details.

Create Absence.

Enter Absence (Don’t save absence now)

Click on Accrual button and check Accrual Before Absence.


Now save leave and again check accrual before and after absence.


Check accrual balance Again.
N : HRMS super UserFast Path Accruals

NOTE : Here system is showing Net Entitlement 13 because leave of 5 days is entered in system so it is deducted from actual balance.

In next post of Accrual plan Setup I will Discuss  how to Run  Carry Over of  Accrual Balance and Leave Encashment Process .
I will also discuss how to Customize Fast formula for Accrual and Carry over process.


Comments   

0 #1 Rahul S 2011-11-28 04:25
Hi Daxesh,

Great article!

I am waiting for your further articles, especially Leave Enchasment.

Ra hul!
Quote
0 #2 sajid sheikh 2012-01-15 02:11
Excellent effort , but question , why you choose Payroll Balance Reset date : No Balance? and what will be consiquences if I select 1 Jan or 1 June, kindly explain
Quote
0 #3 RUHULLA SHAIK 2012-06-08 12:36
Looking forward for more articles on Leave encashment and run carry over process...
Quote
0 #4 Abdul Rahman 2012-08-13 05:34
Hi Daxesh,
I am in critical situation as, in Accruals screen,Accrual need to change day by day.
eg:. monthly accumulation in 2 days.
If i change the session date 01-August-2012 it should be 0 and if 15-August-2012 then it should be 1 and the 31-Aug-2012 it should be 2.

But now end of the month only shows as 2. inbetween month accrual is not changing.

Kind ly update the status to resolve this issue. i am in urgent need.

Regards
rahman
Quote
0 #5 Maggi 2012-09-06 05:42
It was very helpfull, can you please explain on Leave Carry Over and Leave encashment..
Quote
+1 #6 KBS 2012-09-14 05:41
Hi can you please prove us the link to view Leave carry and Encashment.

Re gards
Quote
0 #7 Regintala sekhar 2013-08-29 01:24
Good Work. Thanks.......
Quote
0 #8 chanakya 2013-09-13 03:38
Hey you are doing a great job, can you just to tell me the process of giving end date to the existing accrual or absence plan, in simple way i wan tto remove the existing annual leave plan from the employees and add a new one.
Quote
0 #9 Charu 2014-02-19 06:25
This is nice! Can you please also take us through Carry Over of Accrual Balance and Leave Encashment Process.

Thank s a Lot!
Quote
0 #10 Ahmed 2014-04-29 20:47
Excellent article many thanks. Any inputs on how to Run Carry Over of Accrual Balance and Leave Encashment Process will be of great help. Thnks.
Quote
0 #11 Run Carry Over 2015-07-20 20:12
Hi Dakshesh, Can you please please please post the Run Carry Over of Accrual Balance and Leave Encashment Process. I am currenty implementing the absence management and your articles are really helping me.
Quote
0 #12 CR. 2015-11-14 05:12
Excellent .. Great explanation.. Keep going with same. May god bless you
Quote

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