INTRO: In this document you will see the cycle of generating revenue (sales) invoice from projects. We will create a project -> define budget for it -> make agreement -> create events -> create draft invoice -> move invoice to AR

Copy an existing project or create a new project on which we will define a budge and recognize revenue.

Project created

Check if the customer and contact information is attached to the project. If not attach it.

Click OK to go back to Project form. Change the Project status from PQQ -> Tendering -> Operational.

Billing cannot be done unless the project is operational.

Define Budget for this project

Choose your project number. Budget Type should be Approved Revenue Budget.

Click on details. This will show you the tasks on which you can define revenue. Click budget line to define it.

Save all the data. Submit the budget by clicking on Submit button. Submit button will change to Baseline.

Go to Billing -> Agreements

Enter Agreement

Click on Funding. Enter funding data.

You will have to enter funding at Task level as we have defined budget at task level. You will not be able to save data without entering task number.

Go to budget screen again and baseline the budget by clicking on baseline button.

Now we can enter the events which will generate revenue (Invoices)

Billing -> Events -> Project

Create new billing event for your project

Keeping Revenue as 0 as revenue amount is recognized by another process for our customer.

You can query to see your event

Remember to populate the Date field.

Submit process - PRC: Generate Draft Invoices for a Single Project

Review the invoice created

Billing -> Invoice Review

Approve it by clicking on Approve button. Now we are ready to Release the invoice. Click on Release button

Click OK. Save the changes. Invoice Status will change to Released.

Submit request - PRC: Interface Invoices to Receivables. This will transfer the invoices to receivables

Check program output

Now the invoices are imported in Auto Invoice tables. Go to AR Responsibility.

Run Autoinvoice Import Program to import the invoice in receivables.

View output

Program is picking up invoices for other projects as well.

Check if our invoice is created.

Transactions –Transaction Summary

Open the invoice

To see the project information – Go to Line Item and click on ‘Trans’ field

Ashish Kanak

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