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Introduction

Oracle Fusion Global Human Resources has one predefined approval flow. Using Oracle JDeveloper, you can edit a copy of this flow and create additional approval flows for transactions that have different approval requirements.

The following figure shows the predefined approval flow.

  1. When the transaction is submitted, it is routed automatically to the Worklist of the submitter's first-level manager, who is the first approver.

  2. If the submitter's first-level manager approves the transaction, it is routed automatically to the submitter's second-level manager, who is the second approver.

  3. If the submitter's second-level manager approves the transaction, it is committed to the database tables.

Seed1

Security permitting, either approver may edit the transaction. A link to edit the transaction is included in all notifications by default; however, the link can be hidden using personalization. The approval process continues unaltered after the transaction has been edited.

Approval Management configuration options for Oracle Fusion Human Capital Management determine most of the actions that are available to the participants in the approval process. For example:

  • Either approver can reject the transaction. By default, the approval process stops when the transaction is rejected.

  • The second-level manager can push the transaction back to the first-level manager, who then has a second opportunity to review the transaction and either approve or reject it, as appropriate.

  • Insertion of approvers in the approval list is permitted.

  • Approvers can delegate their approval responsibilities to other approvers.

If you change the default settings of the Approval Management configuration options for a task, then different actions or action outcomes become available to this approval flow.

Notifications

The following table summarizes who is notified at each event during the predefined approval flow.

 

Transaction Event

Transaction Submitter

Approver: First Level Manager

Approver: Second Level Manager

Routed for Approval

 

Yes

Yes

Rejected

Yes

 
 

Pushed Back

 

Yes

 

Committed

Yes

Yes

Yes

In addition, either approver can request more information from the other approver, the transaction submitter, or both. Such requests don't affect control of the approval process, but the person from whom information is requested receives a Worklist notification.

Approval Management Default Configuration Options

Approval Management has the following default configuration options for all applications in the Oracle Fusion Human Capital Management family.

 

Configuration Option

Default Value

Effect of Default Value

Ad hoc insertion of approvers

True

Ad hoc insertion of approvers in the approval list is allowed. Users who add approvers may also modify or remove the approvers that they add.

Allow delegate

True

Approvers can delegate their approval responsibilities to other users. One approver replaces another, but the approver list is otherwise unaltered.

Allow Pushback

True

An approver can push the transaction back to the previous approver, who thereby has a second opportunity to review the transaction.

Allow Reassign

True

Any approver can reassign the approval to a different approver. The approval list is recalculated based on the new approver.

Allow Request Information

True

Approvers can request more information from another approver or the person who submitted the transaction.

Allow Self-Approval

False

The person who submits the transaction can't approve it.

Allow Withdraw

True

The requester or an administrator can withdraw a transaction while the approval process is incomplete. Approvers who have already approved are notified of the withdrawal. The transaction is removed from the worklists of approvers who haven't yet approved.

On Error Notify

Human Resources Application Administrator

A Human Resources Application Administrator is notified automatically when an error occurs.

Period Before Task Expires

None

Approval tasks don't expire.

Period Before Task Escalates

None

Approval tasks aren't escalated to other approvers.

Escalated Approvers

None

Approval tasks aren't escalated to other approvers.

Repeated Approver Frequency

Once per approval

An approver receives one notification per transaction, even when the approver appears multiple times in the approver list.

Re-evaluate Approver List

True

The approver list is regenerated after every response.

Rejection Outcome

Stop All

When an approver rejects a transaction, the approval process stops and the transaction is canceled.


Ashish Harbhajanka

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About the Author

Ashish Harbhajanka

 

Oracle Fusion HCM Techno Functional Consultant with overall 10 years of Experience in software industry with 5 years in EBS HRMS and rest 5 in Fusion HCM.

My areas of intesrest in Fusion HCM include :

a) Inbound Outbound Integration using FBL/HDL or BIP/HCM Extracts.

b) Fast Formula

c) BIP Reports

d) OTBI Reports

e) RESTFUL API / Web Service Call

f) Functional Setup

g) End to End Testing

h) Regression Testing

i) Preparing COnfiguration Workbooks

j) Creating Speed Solutions

k) Preparing User Guides

l) UPK

........

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