1. Click on Build Button to save your work.

AP will initiate the Build Payments concurrent process.

Once the Build Payments process is complete you should review your changesby printing a new Preliminary Payment Register

To print the Preliminary Payment register:

1. Choose the following path:

Payments ► Entry ► Payments.

1. Choose View, Find.

1. Select the appropriate Payment Batch.

1. Click on the button Actions

1. Deselect Format Payments checkmark.

1. Select Print Preliminary Payment Register.

1. Click on the button OK

1.2Formatting Payments

Once the Preliminary Payment Register has been verified the payments can beformatted for printing.

1. Choose the following path:

Payments ► Entry ► Payment Batches

1. Choose View, Find.

1. Select the appropriate Payment Batch.

1. Click on the button Actions.

1. Select Format Payments & Print Now.

1. Click on the Button OK

1. Select View, requests, Find.

1. Select The Format Payments Request.

.

1.3Confirm Payment Batch

After the Formatting and Printing are finished you need to requery the Payment Batch form, when the Status field changes to Formatted you may proceed to the next step. Now you need to confirm whether all the checks were printed correctly, or is there any skipped or spoiled stock paper:

1. Click on the button Actions.

1. Confirm Payment Batch.

1. Click on the button OK.

In the Confirm Payment Batch window enter the range of Checks:

Printed

Skipped (Not applicable as Honeywell uses bespoke)

Spoiled (Not applicable as Honeywell uses bespoke)

1. Click on Confirm.

AP initiates two concurrent processes, Confirm Payment Batch and FinalPayment Register.Now your Payment Batch process is completed

1.4Payment Batch sets

There is a new R11i functionality that allows the user to initiate more than onepayment batches with a single payment batch submission. You set up a paymentbatch set which groups several payment batches together so you can simultaneouslysubmit the selection, build, or format process for each payment batch in the set. Thisstreamlines the process of submitting multiple payment batches for your bankaccounts. This feature also supports the multi currency payment needs.

NOTE: For each payment batch set, define a separate payment document in thePayment Documents window. Each payment batch in the set must use aunique payment document.

2Stop Payments

2.1Stopping a Payment

Choose the following path:

Payments ► Entry ► Payments

Select from the menu bar:

View ► Find,

The following window will open

Enter search Criteria

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End user Manual for Account Payable

Click on save

The following window will open

Select the stop payment  for stop payment

To select multiple records, hold down the Ctrl key and click on each desiredrecord.

To select a range of records, click on the first record of the desired range thenhold the Shift key down and click on the last record of the desired range withyour mouse to highlight the selected range.

To select all records, select Edit from the bar menu and choose Select All.

To deselect all records, choose Edit from the bar menu and choose Deselect

Click on Action button

The following window will open

Check Initiate stop to stop payment

Payables will record and display the date and time of the Initiate Stop action.Payables will then ask you if are sure that you want to stop payment on thenumber of requests you have submitted.

Click on OK

The Status field for this payment in the Payments form will change to: StopInitiated.After stopping a payment you can either release the stop or void it.

1.1Releasing a Stop Payment

1. Choose the following path:

Payments ►Entry ► Payments.

2.Select from the menu bar

View ► Find,

The following window will open

3.Enter search criteria

4.Click on Find

The following window will open

5.Select the payment for stop release

6.Click on Action

1. In the Payment Actions window check the Release Stop checkbox. AP displays and records the date and time of the release stop activity.AP will ask you to confirm the release stop request for the number of requeststhat you have submitted.

1. Click on OK

Note: There is a Stop Payments Report available to review all stopped payments.

1.2Voiding a Payment

This can be done either for a Negotiable or a Stopped payment.

1. Choose the following path:

Payments ► Entry ► Payments.

1. From the Menu bar, choose the following path:

View ► Find,

1. Enter the search criteria.

1. Click on Find.

The following window will open:

1. Select the payments

1. Click on Actions

The following window will open

1. In the Payment action window check the void check box. Payable allows you to update the following fields

AP ask you to confirm the cancellation

1. Click  on to continue

You can not reverse the void on a void payment. Remember to have the payment you want to void in your possession or have proofthat it has been destroyed before you record it as void.There is a Void Payments Register available to review voided payments.

2Payables Transfer to General Ledger

This program is run to transfers all accounting entries from payable to  GL.This data is then posted to General ledger

Navigate to Other► Request ► Run

Choose the program Payable Transfer to General ledger

Provide the following parameters and submit

3Open and Close Period

3.1Period control status

3.2Open a Period

1.Navigate to Accounting ►Control Payables period

1. Click on the period status and select open period

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End user Manual for Account Payable

1.1Close Period

1. Navigate to Accounting ►Control Payable period

1. Click on the period status and select open period

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