We have defined absence and absence element and create testing for leave in previous post. The part 1 of this article can be accessed from this link. In this Post we will discuss about how to handle encashment, opening balance, adjustment and designing of accrual plan.
Create Element For Opening Balance. NOTE : Go to ’01-JAN-1950’ using date track mode before creating element. N: HRMS Super User Total Compensation Basic Element Description
Element Name
Annual Leave Opening Balance
Primary Classification
Information
Description
This Element Capture Opening balance.
Type
Non Recurring
Input Values
Opening Balance(Day)
Effective Date(Date)
Reason (Character)
Future1 (Character)
Future2 (Character)
Save element and click on Input value and define input values.
Create Element For Adjustment.
NOTE : Go to ’01-JAN-1950’ using date track mode before creating element.
N: HRMS Super User Total Compensation Basic Element Description
Element Name
Annual Leave Adjustment
Primary Classification
Information
Description
This Element Capture Adjustment balance
Type
Non Recurring
Input Values
Adjustment Days (Day)
Effective Date (Date)
Reason(Character)
Future1 (Character)
Future2 (Character)
Save element and click on Input value and define input values.
Create Element For Encashment.
NOTE : Go to ’01-JAN-1950’ using date track mode before creating element.
N: HRMS Super User Total Compensation Basic Element Description
Element Name
Annual Leave Encashment
Primary Classification
Information
Description
This Element Capture Encashment of leave balance.
Type
Non Recurring
Input Values
Encashment Days (Day)
Effective Date (Date)
Reason(Character)
Future1 (Character)
Future2 (Character)
Save element and click on Input value and define input values.
Create Link for above 3 all elements.
N: HRMS Super user total Compensation Link
Element
Annual Leave Opening Balance
Eligibility Criteria(Link to organization)
Vision Corporation
Element
Annual Leave Adjustment
Eligibility Criteria(Link to organization)
Vision Corporation
Element
Annual Leave Encashment
Eligibility Criteria(Link to organization)
Vision Corporation
Define Accrual Plan
N: HRMS Super user total Compensation Accrual plan
Plan Name
Annual Leave Plan
Accrual Category
Vacation
Accrual Units
Days
Description
Accrual Plan For Annual Leave
Accrual Formula
PTO_PAYROLL_CALCULATION
Carry Over Formula
PTO_PAYROLL_CARRYOVER
Absence Element
Annual Leave Element
Units
Days
Effective date
01-JAN-2000
Create Accrual bands.
N: HRMS Super user total Compensation Accrual PlanAccrual band
NOTE : From Accrual Band seeded fast formula will calculate Accrual days monthly if you are using seeded formula otherwise you can customize that formula.
Create Net Calculation Rules. N: HRMS Super user total Compensation Accrual PlanNet Calculation Rules
Create link for Accrual plan .
N: HRMS Super user Total Compensation Link
NOTE: when you create accrual plan then below system will automatically generate below elements. System will automatic generate element link for below elements and link below 5 elements to criteria defined for absence Element link. So check element link is automatically for below elements and if it is not generated automatically then manually create element link.
1) Annual Leave Plan 2) Annual Leave Plan Carried Over 3) Annual Leave Plan Payroll Balance 4) Annual Leave Plan Residual 5) Annual Leave Plan Tagging
Element
Annual Leave Plan
Eligibility Criteria(Link to organization)
Vision Corporation
Element
Annual Leave Plan Carried Over
Eligibility Criteria(Link to organization)
Vision Corporation
Element
Annual Leave Plan Payroll Balance
Eligibility Criteria(Link to organization)
Vision Corporation
Element
Annual Leave Plan Residual
Eligibility Criteria(Link to organization)
Vision Corporation
Element
Annual Leave Plan Tagging
Eligibility Criteria(Link to organization)
Vision Corporation
Enroll Employee to Accrual plan
N: HRMS Super User Perople Enter and Maintain Assignment Entries
NOTE : Attach Accrual plan to Employee At Hire Date in standard practice.
Check accrual balance
N : HRMS super UserFast Path Accruals
NOTE : Here system is showing Net Entitlement 18 because i am checking accrual balance on 30- Sep-2011 and we have entered Accrual rate 24 in Accrual Band while defining Accrual Plan so system add 2 leaves after each month in Annual Leave Plan. Here we are using seeded formula for Accrual , so we can customize accrual plan details.
Create Absence. Enter Absence (Don’t save absence now)
Click on Accrual button and check Accrual Before Absence.
Now save leave and again check accrual before and after absence.
Check accrual balance Again. N : HRMS super UserFast Path Accruals
NOTE : Here system is showing Net Entitlement 13 because leave of 5 days is entered in system so it is deducted from actual balance.
In next post of Accrual plan Setup I will Discuss how to Run Carry Over of Accrual Balance and Leave Encashment Process . I will also discuss how to Customize Fast formula for Accrual and Carry over process.
Excellent effort , but question , why you choose Payroll Balance Reset date : No Balance? and what will be consiquences if I select 1 Jan or 1 June, kindly explain
Hi Daxesh, I am in critical situation as, in Accruals screen,Accrual need to change day by day. eg:. monthly accumulation in 2 days. If i change the session date 01-August-2012 it should be 0 and if 15-August-2012 then it should be 1 and the 31-Aug-2012 it should be 2.
But now end of the month only shows as 2. inbetween month accrual is not changing.
Kindly update the status to resolve this issue. i am in urgent need.
Hey you are doing a great job, can you just to tell me the process of giving end date to the existing accrual or absence plan, in simple way i wan tto remove the existing annual leave plan from the employees and add a new one.
Hi Dakshesh, Can you please please please post the Run Carry Over of Accrual Balance and Leave Encashment Process. I am currenty implementing the absence management and your articles are really helping me.
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Comments
Great article!
I am waiting for your further articles, especially Leave Enchasment.
Ra hul!
I am in critical situation as, in Accruals screen,Accrual need to change day by day.
eg:. monthly accumulation in 2 days.
If i change the session date 01-August-2012 it should be 0 and if 15-August-2012 then it should be 1 and the 31-Aug-2012 it should be 2.
But now end of the month only shows as 2. inbetween month accrual is not changing.
Kind ly update the status to resolve this issue. i am in urgent need.
Regards
rahman
Re gards
Thank s a Lot!
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